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Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty (BF)

On the basis of the Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the University of Ljubljana – 2015, adopted during the Senate of the University of Ljubljana (UL) during its 21st session held on 27/10/2015, the Senate of the BF adopted the Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty during its 6th session held on 25/4/2016, and amended it during its 10th session held on 24/10/2016. On the basis of the Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the University of Ljubljana – 2018, adopted during the Senate of the University of Ljubljana (UL) during its 10th session held on 25/9/2018, the Senate of the BF adopted the Amendments of the Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty on 22/10/2018.

Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty

I. GENERAL PROVISIONS

Article 1

The Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty of the University of Ljubljana (hereinafter referred to as: the Rules of Procedure) regulate the operating activities of the libraries of the Biotechnical Faculty (hereinafter referred to as: the BF Libraries), as well as the relations between BF Libraries and their users. By joining the BF Libraries, the users also formally accept the provisions of these Rules of Procedure.

Article 2

There are seven libraries operating in the framework of the Biotechnical Faculty:

Central Biotechnical Library (BFCBK),
Library and INDOC of the Department of Agronomy (BFAGR),
Biological Library (BFBNIB),
Forestry Library (GIS),
Library and INDOC of the Department of Wood Science and Technology (BFLES),
Library and INDOC of the Department of Animal Science (BFZOO),
Library and INDOC of the Department of Food Science and Technology (BFZIV).

BF Libraries are organisational units of the Biotechnical Faculty and perform library, information and documentation activities in the field of biotechnology for the purposes of studies, teaching and scientific research work.

II. ETHICS BEHIND THE OPERATING ACTIVITIES OF THE BF LIBRARIES

Article 3

In their operations and in the relations that they entertain with the users, the BF Library workers comply with the principles of the Code of Conduct for Civil Servants, the Ethical Code of the University of Ljubljana and the Ethical Code of Slovenian Librarians.

III. MISSION, TASKS AND ACCESSIBILITY OF BF LIBRARIES

Article 4

BF Libraries support the study and research process primarily by carrying out their activities for students, higher education teachers and other higher education workers. They enable access to basic services to anyone in the scope defined in these Rules of Procedure. The services relate to document lending, provision of information and training users for the use of BF Libraries.

Article 5

BF Libraries provide the following main services:

access to public library catalogues, mutual catalogues and other public databases, as well as access to and use of information sources,
access to generally available electronic resources of public authorities and their use,
insight into openly available library collections and their use,
transmission of information about library material,
transmission of information from the COBIB.SI mutual bibliographic database,
training users for the use of the library,
providing assistance and advice in terms of searching and using library material and other library information resources,
training in terms of searching, evaluating and using different information resources,
access to the World Wide Web,
use of reading rooms and other publicly available spaces in libraries,
use of computer and other technical equipment intended for users, informing users about the new features in libraries,
access to events and other library activities.

IV. RIGHTS AND OBLIGATIONS OF BF LIBRARIES TOWARDS USERS

Article 6

The BF Department Library is responsible for batch deletion of inactive members who are first-time library subscribers and who have an entry number of the Department Library. At the request of a member, any library may delete a member if the obligations of said member towards all BF Libraries have been settled.

V. RIGHTS AND OBLIGATIONS OF USERS TOWARDS THE BF LIBRARY

Article 7

The user of a BF Library is a natural or legal person using the materials, services, spaces or equipment of BF Libraries. The member of BF Libraries is a user who becomes a member of one of the BF Libraries and who can prove their membership with a membership card.

Article 8

Upon their registration in the library, the member signs an application form stating that they will respect the Rules of Procedure of the BF Libraries, and that they allow the collection and processing of their personal data pursuant to the legislation. The application form is available as an annex to the Rules of Procedure.

Article 9

Upon their registration in the library, the user usually pays a membership fee according to the applicable price list. The following members are exempt from paying the membership fee:

persons up to the age of 18,
unemployed persons who can provide a certificate from the Employment Bureau of the Republic of Slovenia which is not older than 30 days,
full-time and part-time undergraduate, postgraduate or doctoral students of the University of Ljubljana who pay their membership fee when they apply to attend a faculty which is a regular member of the University,
members of a library society which is a part of the Slovenian Library Association and have a valid membership card for the current calendar year,
retired persons,
employees of the parent institutions,
employees of the UL.

Article 10

Before issuing a graduation/master/PhD certificate or a certificate on withdrawal from the faculty, the Student Affairs Office requires the students to submit a certificate issued by the BF Libraries, stating that they have settled all their obligations towards BF Libraries. A valid certificate is a printout of the book records or a note in the student information system.

Article 11

Prior to the departure of a foreign regular or exchange student, the International Cooperation Service shall require the student to sign a certificate stating that all of their liabilities in the BF Libraries have been settled. A valid certificate is a printout of the book records or a note in the student information system.

Article 12

Upon termination of an employment relationship in the parent institution, an employee must settle their liabilities towards BF Libraries.

V. ACCESS AND TERMS OF USE OF BF LIBRARIES AND OF LIBRARY BOOKS

Article 13

Opening hours of BF Libraries:

BFCBK, BFAGR, BFZIV:

Monday – Thursday: 7am to 5pm*
Friday: 7am to 3pm
Summer opening hours (July, August): Monday – Friday: 7am to 3pm
(*Since the libraries are on standby duty from 3pm to 5pm, certain library services are impaired, such as borrowing books at a location outside of the library, and issuing certificates. Day before a holiday: 7am. to 3pm)

BFBNIB:

Monday – Thursday: 8am to 4pm
Friday: 7am to 3pm
Summer opening hours (July, August): Monday – Friday: 7am to 3pm
Document lending and information: Monday – Friday: 8.30am to 10am; 1pm to 2.30pm

BFLES:

Monday, Thursday, Friday: 7.30am to 3.30pm
Tuesday: 7am to 3pm
Wednesday: 8am to 5pm

GIS:

BFGO unit:
Monday – Friday: 8am to 3pm
GIS unit:
Monday – Friday: 12 noon to 3pm

BFZOO:
Monday – Friday: 7.30am to 3.30pm

Article 14

BF Libraries are open on all working days of the year. Any exceptions (e.g. annual closure periods, employee training) are published on the websites of the libraries.

Article 15

Restrictions on document lending for home use:

BFCBK:

This library does not lend reference materials (lexicons, encyclopaedias, handbooks, dictionaries, atlases). These materials can be consulted in the reading room.

BFAGR:

This library does not lend reference materials (lexicons, encyclopaedias, handbooks, dictionaries, atlases). These materials can be consulted in the reading room.

BFBNIB:

This library does not lend the following materials:
Studies, reports. These materials can be consulted in the reading room. Magazines, which can exceptionally be borrowed for reproduction requirements. These materials can be consulted in the reading room.
Materials from the old collection (older than up to and including 1900 and exceptional materials from 1901 up to and including 1940). These materials can be consulted in the reading room. Employees of the National Biology Institute and of the Biology Department of the Biotechnical Faculty of the University of Ljubljana may exceptionally borrow these materials for 14 days; they are also available for inter-library loan purposes.
Particularly valuable books (older than up to and including 1800 and exceptional materials from up to and including 1900). These materials can only be consulted in the employee rooms of the library.

BFLES:

This library does not lend undergraduate and postgraduate written materials, research studies and reference materials. These materials can be consulted in the reading room.

GIS:

No restrictions.

BFZOO:

This library does not lend magazines, undergraduate and postgraduate written materials and research studies. These materials can be consulted in the reading room.

BFZIV:

This library does not lend reference materials (lexicons, encyclopaedias, handbooks, dictionaries, atlases). These materials can be consulted in the reading room.

Article 16

General deadline for document lending for home use:

BFCBK:

Books and magazines: 14 days
Non-book materials: 7 days
The deadline may be extended twice.

BFAGR:

Books: 1 month, with the exception of books from the field of landscape architecture: 7 days
Magazines: 7 days
The deadline may be extended twice, with the exception of magazines where the deadline cannot be extended.

BFBNIB:

Books: 1 month
Undergraduate and postgraduate written materials: 7 days
Non-book materials: 3 days
The deadline may be extended once, with the exception of undergraduate and postgraduate written materials where the deadline cannot be extended.

BFLES:

Books: 1 month
Magazines: 7 days
Non-book materials: 3 days
The deadline may be extended once.

GIS:

Books and non-book materials: 1 month
Special professional materials (reports, studies, undergraduate and postgraduate written materials): 1 day
Magazines: 1 day
The deadline may be extended once.
Certain materials are not available to the public.

BFZOO:

Textbooks: 1 month
Other books: 14 days
The deadline may be extended once.

BFZIV:

Books: 1 month
Undergraduate and postgraduate written materials: 14 days
Magazines, special professional materials (rare copies): 7 days
The deadline may be extended twice, with the exception of magazines where the deadline cannot be extended.

Article 17

Certain BF Department Libraries enable the return late materials with an expired deadline without paying any late fees and costs of notifying users of the expiry of the deadline. The day on which the material can be returned free of charge is determined by the BF Department Library in question at the beginning of the study calendar, which is published on the library's website.

Article 18

Users must replace the damaged or lost material with the same or appropriate replacement material and also pay the costs of processing the material pursuant to the applicable price list. If the material cannot be replaced, the users must pay compensation for the material pursuant to the applicable price list.

VII. USE OF LIBRARY PREMISES AND EQUIPMENT

Article 19

Computer workstations in BF Libraries are to be used exclusively for study and research purposes. UL students and employees can sign into the computer workstations using their UL student/employee identity, while other users are signed into the computer workstation by an authorised library employee upon prior identification of the user.

Article 20

BF Libraries are intended for study, which is why the users may not disturb other users with their behaviour.

Article 21

In the library, special needs users are provided assistance with accessing library premises and using library services. Special needs users may receive assistance by contacting the authorised library worker.

Article 22

It is prohibited to record and take photographs of the library premises during working hours. In exceptional cases, recording and taking photographs is permitted by prior arrangement with the head of the library and the management of the department or faculty management.

VIII. SPECIAL PROVISIONS

Article 23

The library may carry out video surveillance on its premises, as defined in the Rules on the Protection of Personal Data in the Implementation of Video Surveillance at the Biotechnical Faculty.

IX. TRANSITIONAL AND FINAL PROVISIONS

Article 24

These Rules of Procedure and their amendments and supplements are adopted by the Senate of the Biotechnical Faculty.

Article 25

These Rules of Procedure shall enter into force when they have been adopted by the Senate of the Biotechnical Faculty and published in the usual manner.

ATTACHMENTS: