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Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the Biotechnical Faculty (BF)

Based on the External link to Rules of Procedure on the General Terms and Conditions of the Operating Activities of Libraries of the University of Ljubljana Open in new window, adopted at the University of Ljubljana Senate, at its session dated 25/9/2018 and its amendments and additions, adopted at University of Ljubljana Senate, at its session dated 26/11/2019 and 27/06/2023, and based on Article 74 of the Statute of UL (Ur. l. RS, No. 4/2017 with amendments) the Senate of University of Ljubljana, Biotechnical faculty, at its session dated 29/1/2024 adopted the following

Rules of Procedure on the General Terms and Conditions of the Operating Activities of the Library of the Biotechnical Faculty

I. GENERAL PROVISIONS

Article 1

The Rules of Procedure on the General Terms and Conditions of the Operating Activities of Library of the Biotechnical Faculty of the University of Ljubljana (hereinafter: the Rules of Procedure) regulate the operating activities of the Library of the Biotechnical Faculty (hereinafter: BF Library), as well as the relations between BF Library and their users. By joining the BF Library, the users also formally accept the provisions of these Rules of Procedure.

Article 2

The BF Library has the following subunits:

Central Biotechnical Library,
Library of the Department of Agronomy,
Library of the Department of Biology,
Library of the Department of Forestry and Renewable Forest Resources,
Library of the Department of Wood Science and Technology,
Library of the Department of Animal Science,
Library of the Department of Food Science and Technology.

BF Library is a special unit within the University of Ljubljana, Biotechnical Faculty (hereinafter: faculty) and performs library, information, and documentation activities in the field of biotechnical sciences for the purposes of studies, teaching, and scientific research work.

II. ETHICS BEHIND THE OPERATING ACTIVITIES OF THE BF LIBRARIES

Article 3

In their operations and in the relations that they entertain with the users, the BF Library workers comply with the principles of the Code of Conduct for Civil Servants, the Ethical Code of the University of Ljubljana, and the Ethical Code of Slovenian Librarians.

III. MISSION, TASKS, AND ACCESSIBILITY OF BF LIBRARIES

Article 4

BF Library supports the study and research process primarily by carrying out activities for students, higher education teachers, and other higher education workers. They enable access to basic services to anyone in the scope defined in these Rules of Procedure. The services relate to document lending, provision of information, and training users for the use of BF Library.

Article 5

BF Library provides the following basic user services:

access to public library catalogues, the union catalogue, and other public databases and information sources and their use,
access to public sector information and its use,
perusal of library collections in open-access shelving and their use,
provision of information about the sources and from the sources,
provision of information from the union catalogue COBIB.SI,
training of users to use the library, assistance and advice in finding and using the library items and other information resources of the library,
training for searching, evaluation, and use of different information resources,
access to the World Wide Web,
use of reading rooms and other publicly available library spaces,
use of technical equipment for users,
supply of information about the novelties in the library,
attendance at events and other library activities.

IV. RIGHTS AND OBLIGATIONS OF BF LIBRARY TOWARDS USERS

Article 6

Subunits of the BF Library are responsible for batch deletion of inactive members who are first-time library subscribers and who have an entry number of the subunit. At the request of a member, any subunit may delete a member if the obligations of said member towards BF Library have been settled.

V. RIGHTS AND OBLIGATIONS OF USERS TOWARDS THE BF LIBRARY

Article 7

The user of the BF Library is a natural or legal person using the materials, services, spaces, or equipment of the BF Library. The member of BF Library is a user who becomes a member of the BF Library and who can prove their membership with a membership card.

Article 8

Upon their registration in the BF library, the member signs an application form stating that they will respect the Rules of Procedure and that they allow the collection and processing of their personal data pursuant to the legislation. The application form is available as an annex to the Rules of Procedure.

Article 9

Upon their registration in the library, the user usually pays a membership fee according to the applicable price list. The following members are exempt from paying the membership fee:

persons up to the age of 18, unemployed persons who can provide a certificate from the Employment Bureau of the Republic of Slovenia which is not older than 30 days, full-time and part-time undergraduate, postgraduate, or doctoral students of the University of Ljubljana who pay their membership fee when they apply to attend a faculty which is a regular member of the University, members of a library society which is a part of the Slovenian Library Association and have a valid membership card for the current calendar year, retired persons, employees of the parent institutions, employees of the UL.

Article 10

Before issuing a graduation/master/PhD certificate or a certificate on withdrawal from the faculty, the Student Affairs Office requires the students to submit a certificate issued by the BF Library, stating that they have settled all their obligations towards the BF Library. A valid certificate is a printout of the book records or a note in the student information system.

Article 11

Before the departure of a foreign regular or exchange student, the International Cooperation Service shall require the student to sign a certificate stating that all of their liabilities in the BF Library have been settled. A valid certificate is a printout of the book records or a note in the student information system.

Article 12

Upon termination of an employment relationship in the parent institution, an employee must settle their liabilities towards BF Library.

VI. ACCESS AND TERMS OF USE OF BF LIBRARY AND LIBRARY BOOKS

Article 13

Opening hours of BF Library: Monday-Friday: 8 am-3 pm.

During the opening hours, the BF Library offers all basic library services for all users and members of the BF Library.

Article 14

BF Library is open on all working days of the year. Any exceptions (e.g. annual closure periods, employee training) are published on the websites of the BF Library.

Article 15

Restrictions on document lending for home use: the BF Library does not lend reference materials (lexicons, encyclopaedias, handbooks, dictionaries, atlases), special materials, and materials from the old collection (up to and including 1940).

These materials can be consulted in the reading room.

Article 16

General deadline for document lending for home use:

Books and non-book material: 1 month
Journals: 1 week

The deadline may be extended once.

Article 17

Users must replace the damaged or lost material with the same or appropriate replacement material and also pay the costs of processing the material pursuant to the applicable price list. If the material cannot be replaced, the users must pay compensation for the material pursuant to the applicable price list.

VII. USE OF LIBRARY PREMISES AND EQUIPMENT

Article 18

Computer workstations in BF Library are to be used exclusively for study and research purposes. UL students and employees can sign into the computer workstations using their UL student/employee identity, while other users are signed into the computer workstation by an authorized library employee upon prior identification of the user.

Article 19

BF Library is intended for study, which is why the users may not disturb other users with their behaviour.

Article 20

In the BF library, special needs users are assisted with accessing library premises and using library services. Special needs users may receive assistance by contacting the authorized library worker.

Article 21

It is prohibited to record and take photographs of the BF library premises during working hours. In exceptional cases, recording and taking photographs is permitted by prior arrangement with the head of the BF library and department management or the management of the faculty.

VIII. SPECIAL PROVISIONS

Article 22

The BF library may carry out video surveillance on its premises, as defined in the Rules on the Protection of Personal Data in the Implementation of Video Surveillance at the Biotechnical Faculty.

IX. TRANSITIONAL AND FINAL PROVISIONS

Article 23

These Rules of Procedure and their amendments and supplements are adopted by the Senate of the Biotechnical Faculty.

Article 24

These Rules of Procedure shall enter into force when they have been adopted by the Senate of the Biotechnical Faculty and published in the usual manner. On the day these Rules of Procedure enter into force, the Rules of Procedure dated 25/4/2016 and its amendments dated 24/10/2016 and 5/9/2022shall cease.

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